Commercial Administrator

  • Basingstoke, UK
  • £20,000 - £25,000 per annum
  • Permanent

Job Title: Commercial Administrator

Salary: Up to 25kLocation: Basingstoke

Business Unit: Telecoms

Contract: Permanent

Connecting people, powering the UK.

From Telecoms to Power, from Lands' End to John O'Groats.

the companies Group is one of the Top 3 utility providers here in the UK - helping connect, heat and power the country from Lands' End to John O'Groats. Our sector expertise stretches across telecoms, gas and water, working with emerging technologies to the most exacting standards of safety and quality. What does it take to join this team that keeps water running for over 15 million homes and businesses, maintaining 65km of gas pipes and installing one million metres of fibre optic cable every year? It takes people like you.

It's taken a great deal for the company Group to become one of the UK's Top 3 utility providers. It's taken people like you. Professionals who can help connect, heat and power over 15 million homes and businesses - in a team that works with emerging technologies to maintain 65km of gas pipes and install one million metres of fibre optic cable every year.

Key Responsibilities

Reporting into the Managing Quantity Surveyor, the Commercial Administrator has responsibility for the back-office support function, validation, receipting, reconciling and commercial administration for the contract within the Commercial team of our Telecoms division.

As a Commercial Administrator your role will be to monitor the completion of jobs against the receipt of information, daily, and escalate to the project manager and delivery manager any event where information is not received within the above timescales.

You will also reconcile subcontractor applications against the contractor schedule of rates, track sheet, "as laid" and approved variations, identify non conformances to the subcontractor, QS and construction manager and coordinate application signatories on the approved document and communicate to subcontractor. Reconcile subcontractor invoice sums with those approved on the application and to coordinate invoice signatories on the approved document and communicate to accounts payable. Reconcile invoices relating to direct overheads on the contract and identify non conformances where appropriate and escalate as appropriate. Also, to reconcile subcontractor invoice sums with those approved on the application and to coordinate invoice signatories on the approved document and communicate to accounts payable.

Your duties will also include producing commercial reports required by the contract and support to the Commercial Team, measure KPIs and issue management information to contract management team. Log all variations and update the status of these variations as appropriate, provide a daily progress report as to the status of each job and input client purchase orders, match the purchase order, identify non conformances where appropriate and escalate as appropriate.

Communication skills are key as you will need to provide commercial information to the finance team when required, gain and maintain a full understanding of all relevant processes and obligations and to propose solutions to issues where appropriate. Participate in the development of relevant procedures and systems, continuously seeking and proposing improvements.

What do we need from you?

To be successful in this role you will need to be numerate, organised, methodical and accurate and be able to work to tight deadlines but also be flexible and able to respond to frequently changing circumstances and demands. Be capable to analyse complex data, to identify non-conformances and recognise trends in this data. Understand the nature of the work and the practicalities of delivering it. Fully conversant with relevant Microsoft software. Pragmatic, self-assured and self-motivated.

Ideally you will have experience of a utility working environment and be able to help develop and improve systems and processes.

What will you receive?

You can expect a competitive salary and an outstanding package that includes a matched pension scheme up to 7.5%, 26 days' annual leave + bank holidays (with the opportunity to buy or sell holiday) together with two employee Share Scheme options (Sharesave and Share Incentive Plan).
Flexible/Agile Working

At the company we believe that - wherever we can, whether office or site-based - we should embrace an agile/flexible approach to working. We are proud to offer our employees the opportunity, where we can, to do this. Please don't hesitate to ask during the recruitment process around agile working and flexibility - We'll do our best to support you.

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